Client & Agent Portal
Request work, manage farms and maps, choose recipients and follow job progress.
Open portal →
NewAirstrip & aircraft info, job weather, smarter flight plans
AeroOps Guide & App Directory
Open the right app for your role and find practical instructions for the complete job workflow, from a client request through to field records, pricing and invoicing.
Choose the app for your role
Each app uses the same current job record. Authorised operational apps remain protected by staff login or a private six-digit PIN.
AeroOps Office
Review requests, produce rapid automated time and cost estimates, schedule crews, monitor work, complete records and invoice.
Open Office →Pilot
Use live maps, weather, mixer load counts, maintenance warnings and pilot records.
Open Pilot →Mixer / Loader
Calculate products and containers, time loads, share live mixing and reconcile stock.
Open Mixer →Maintenance
Track aircraft hours, services, engine runs, defects and fuel-flow calibrations.
Open Maintenance →What's new in AeroOps
Recent changes across the apps. Each one is also covered in the guides below.
Updated 6 October 2026 · Swipe sideways for more →
Airstrip notes and photos
Tap an airstrip name to see its key details, plus notes and photos added by pilots, mixers and the office. Anything you add is there for the next crew.
Aircraft settings by product
Tap an aircraft registration to see the settings that work for each product: rate, setting, swath and whether it's pressurised, plus notes such as hopper door setup. Mixers can look up any aircraft from Aircraft settings.
Job weather
Starting a flight fetches the weather automatically and saves it with the flight. Fetch Weather gives a fresh reading any time: modelled wind, gusts, temperature, humidity and Delta T from Open-Meteo. It can also fetch again on your new loads, and the latest reading is shared with the office.
Weather on every load
Tick Record weather each load and the conditions are saved as each load is recorded. The office sees the full load weather history on the job.
Accurate Delta T
Delta T is now worked out from the true wet-bulb temperature. Readings saved before 5 October 2026 used a rough rule and can read high in cool or humid weather.
A clearer working screen
Start time and tacho for each flight sit at the top. Tap a flight to correct any of its details, including weather. Products and the load plan come next, with the rarely used controls further down.
Job-type colours
The working screen is coloured by job type: herbicide red, insecticide yellow, other spraying blue, bait purple and spreading green. Insecticide is yellow on office screens and printed sheets too.
Smarter flight plans
The planner joins blocks that line up along the runs and chooses the layout with the least flying time. Blocks the office has turned, split or merged stay as set. Portal estimates use exactly the same planner.
A faster office
Jobs and Pending open quickly, even with many jobs open, and flight plans for big farms are worked out in moments instead of minutes.
Invoice and load plan tidy-ups
The job screen's GST total matches the invoice. Fertiliser invoices no longer print a leftover water rate, and spray load plans round to the nearest half litre per hectare in every app.
PIN protection
After five wrong PINs within 15 minutes, PIN sign-in from that connection pauses for 15 minutes. Anyone already signed in is not affected.
Records backed up twice
Every record is archived each night, and a separate, independent copy is made every morning.
See AeroOps in action
Short walkthroughs of the client and agent portal and the Office, Pilot and Mixer apps, with commentary. Tap a clip to play it with sound. Swipe sideways for more →
Client and agent portal
Booking a job and seeing it done
The farmer's dashboard with every job and its status, booking a new job in three steps (date, paddocks picked off the farm map, product and rate), an instant price estimate, submitting it to the office, and the completion advice and weather for a finished job. 52 seconds.
Agents and agronomists
An agronomist's own login: every client who has shared a farm, all their clients' jobs by the day, booking a job on a client's behalf on that client's shared farm, choosing whether the agent's business or the farmer is invoiced, and the booking marked as submitted by the agronomist. 57 seconds.
Changing a booking
The farmer (or their agent) edits a scheduled job: a new date and an extra paddock, with the hectares and product totals following. Saving sends it back to the office to re-check, with a list of exactly what changed. A job already in the air is locked. 35 seconds.
Office
Requests and estimates
The day at a glance, a new request from the client portal, the automatic time and cost estimate with the flight plan, and accepting the job. 33 seconds.
Scheduling and the day plan
Unscheduled jobs on their preferred day, choosing the strip, pilot, plane and mixer, the load plan building itself, and publishing the day to the field apps. 37 seconds.
In progress: live finish times
Every job in the air with its loads, hectares and live finish time, plus the pilot's latest weather and Delta T. As loads go in, the finish time and the next job's start time on the day plan update by themselves. 27 seconds.
Pilot Complete: estimate against actual
A finished job with its estimated time against the time actually flown, the check against the booking, the pilot's record with tacho, hectares, droplet size, notes and weather, and the completion records. 30 seconds.
Pricing, invoicing and records
Pricing from the tacho hours actually flown, marking the job priced, reserving its invoice number, the tax invoice ready to print or send, the full AeroOps job record, and the month-end Xero export. 58 seconds.
Pilot app
Sign in and open today's job
PIN sign-in, today's published jobs, and the job details: airstrip, aircraft and load plan. 29 seconds.
Paddock map, block width and racetracks
Paddocks, airstrip and powerlines, the flight plan's runs, and the automatic racetrack selector. 48 seconds.
Start a flight and fetch the weather
Maintenance release, start tacho, weather fetched automatically as you start flying, the working screen, Fetch Weather with Delta T, and weather on every load. 47 seconds.
Mixer loading, fuel and stop mixing
The live loading bar as the mixer loads, Request Fuel for the next load, and stopping and restarting the mixer. 30 seconds.
Airstrip and aircraft info
Strip details, notes and photos from the crew, directions, and the aircraft's settings for each product. 37 seconds.
Mixer app
Stock, mixing and loading
Today's jobs and planes, airstrip details and directions, the stock check, what goes in each load and from which drum, loading the plane and the return timer. 50 seconds.
Two planes, two mixers
Loads sized for each plane's hopper, a second mixer on the same job, a return timer for each plane, and a pilot's fuel request. 43 seconds.
Recorded on a test copy of AeroOps with made-up farms, pilots, mixers, aircraft and company details. Weather figures, rates and prices are example values.
How a job moves through AeroOps
Updates made to the accepted job flow through to the field apps so the office, pilot and mixer work from the same job details.
Client request
A client or agent enters the job, paddocks, products, maps and contacts.
Office review
The office accepts the request, confirms details and schedules the work.
Publish
The day plan sends current assignments to pilots and mixers.
Field work
Mixer loads and pilot sessions record progress against the job.
Completion
Pilot records, hectares, notes, weather and products are checked.
Price & invoice
The office confirms billing, creates completion records and prepares the invoice.
Client & Agent Portal
Create accurate requests and keep farms, maps and recipients ready for future work.
- Set up the profileAdd client contacts and decide who receives invoices and completion advice. Completion advice may go to more than one person.
- Add farms and paddocksSave farm names, paddocks, crops, hectares and locations so later job requests are quicker and consistent.
- Attach mapsUpload KML or KMZ farm and job maps. Confirm the visible paddock area before submitting.
- Submit the job requestChoose the operation, products, rates, requested area, timing, airstrip information and job notes.
- Or get a price firstChoose Save as Estimate Only to see the estimated price without booking. Open the estimate later and confirm it when you're ready to book.
- Edit before schedulingChanges return to the office for review. Once accepted, the updated job details become the field source.
- Track the jobUse active jobs and history to see current status and completed work.
Agent access: agents can work with assigned clients and farms without sharing a client login.
Maps, farms and paddocks
Keep the farm profile accurate first. Job requests can then reuse saved paddocks while still allowing a job-specific map where required.
Invoice and completion recipients
Invoice recipients and job-completion recipients are separate. Select the correct invoice email and every person who should receive the client completion advice.
Editing a submitted job
Edit the existing request instead of creating a duplicate. The office can review the change before it is published to the field.
Price estimates
An estimate uses the same flight planner as the office: ferry from the nearest suitable airstrip, paddock shapes, runs and spray-off. It is never a booking until you confirm it. Estimated prices are plus GST, and airstrip and other charges may apply.
AeroOps Office
Run the complete operational day from request review to completion records and invoicing.
- Review PendingAccept new requests, check client edits and confirm operation, hectares, product rates, map and billing contacts.
- Estimate time and cost in secondsThe automated estimator predicts flight time and operating cost using ferry distance to the nearest suitable airstrip, paddock shapes, application details, load planning and dead flying.
- Edit the job sourceUse Edit / New Job to correct the accepted job. Published field apps refresh from this current job record.
- Schedule and publishAssign the date, order, estimated start, pilots, aircraft, mixer and airstrip. Publish the day plan when ready.
- Monitor In ProgressFollow live loads, hectares, pilot state and estimated finish. Active work also updates the scheduler.
- Confirm Pilot CompleteCheck all pilot sessions, billable hectares, tacho times, weather, notes, products and mixer records before sending or printing.
- Price and invoiceChoose per hectare, hourly or manual pricing, confirm warnings, save pricing and prepare the client email from the local device.
Automated time and cost estimator
Get an accurate operating prediction within seconds. AeroOps factors in ferry travel to the nearest suitable airstrip, paddock area and shape, application and load requirements, productive flying and dead flying to estimate the job time and cost.
The flight planner groups paddocks into blocks, joins blocks that line up along the runs and picks the layout with the least flying time. Blocks you turn, split or merge stay exactly as you set them. Client portal estimates use the same planner, so both agree.
Airstrip and aircraft information
In Base Setup, the Info button on each airstrip and aircraft row opens the same shared sheet the field apps see. Airstrips carry key details, notes and photos. Aircraft carry the settings for each product (rate, setting, swath and pressurised) plus general notes. Admins and base managers can hide or restore notes and settings.
Weather records
The job screen shows the latest weather the pilot fetched and, when the pilot records weather each load, the load weather history. Weather comes from Open-Meteo and is modelled, not measured on site.
Scheduler and day planner
Drag jobs into the operating order, set the first start time, assign staff and aircraft, then publish. Actual starts and live finish estimates move the active job and help forecast the next start.
Multi-aircraft jobs
Leave each aircraft on the total remaining job unless a deliberate scheduled hectare assignment divides the work. Mixer load allocation then records which pilot and aircraft received each load.
Client and internal completion records
The client completion is a concise customer record. The AeroOps record keeps internal tacho times, flight sessions and mixer detail. Warnings appear when hectares or session totals need checking.
Records and search
Records default to a recent period for faster opening. Use filters and date ranges when older priced or invoiced jobs are needed.
Pilot & Mixer in the field
Both apps use private six-digit PIN access, saved job data and an offline outbox for temporary dropouts.
Pilot
View the current job, application plan, weather, live mixer progress, airstrip and aircraft info, aircraft warnings and mandatory completion records.
- Open today's jobsCheck the published plan, assigned aircraft, other pilots, job remaining, airstrip and upcoming maintenance time or hour warnings.
- Check the airstrip and aircraftTap the blue airstrip or aircraft link for shared notes and photos, and the aircraft's rate, setting, swath and pressurised settings for the product.
- Review the application mapSee paddock boundaries and powerlines, then use the suggested application direction for the fewest runs together with calculated block width.
- Start with current conditionsConfirm the starting tacho and the job swath width. When you start flying, the weather is fetched automatically from your location and saved with the flight. Delta T is worked out for you.
- Work from the top of the screenStart time and tacho for each flight sit at the top. Tap a flight to correct any of its details, including weather. Products and the load plan follow.
- Keep weather currentLeave Auto-fetch on my new loads ticked to refresh the weather card, or tick Record weather each load to save conditions for every load.
- Follow live load progressSee the load count recorded by the Mixer app, including shared-job and aircraft progress where applicable.
- Use live field controlsRequest fuel for the next load or send Stop Mixing / Hold when required.
- Pause or completeConfirm tacho stop and flown hectares. Spray jobs also require droplet size. Add pilot notes where needed.
- Check daily totalsIncomplete work, sessions and loads remain counted against the correct operating day.
- Open maintenance formThe maintenance button remains available even when there are no tacho sessions to prefill.
Billing: pilot-confirmed hectares are used for current work. Mixer load hectares do not replace the pilot completion hectares.
Mixer / Loader
Calculate every product and container, share live mixing across multiple mixers, time loads and reconcile remaining stock.
- Open the job and directionsCheck job details, product rates, load plan and use the airstrip directions button when travelling. Tap the airstrip name for shared notes and photos.
- Check aircraft settingsTap an aircraft, or use Aircraft settings on the jobs screen to look up any aircraft, for its rate, setting, swath and notes by product.
- Complete the stock checkEnter each product, container size and quantity. AeroOps calculates the product needed for the job and tracks the amount remaining in every container.
- Work with other mixersMultiple mixers can prepare the same job. Product-added actions and progress update live across their devices.
- Select pilot and aircraftFor shared work, allocate each load to the aircraft that receives it. Progress separates total loads from your aircraft loads.
- Prepare and loadSee the exact product to use for the load and the container balance after use. For spreading, confirm the actual hopper weight.
- Watch load timingLoaded time and the live load timer remain visible. A warning appears when the normal application time is exceeded.
- Edit individual loadsUse Load Details to correct or remove the affected load with a warning. Product use, container balances and progress recalculate.
- Pause or completePause stops the active load timer. On completion, confirm the last load duration and review remaining job stock.
Container order: stock is consumed in the order entered while reusing any opened partial container until it is empty.
Pilot map and automatic run plan
The flying screen keeps the key application information visible while the pilot reviews the job area.
- Powerlines: shown as red dashed lines with a permanent accuracy warning.
- Selected block: highlighted clearly against the other supplied paddock boundaries.
- Least-runs direction: AeroOps suggests the application direction that produces the fewest runs.
- Block calculation: the information box shows hectares, estimated runs and paddock width.
Pilot map, weather and application direction
The Pilot map carries the paddock information block and powerline warning. AeroOps can suggest the application direction that produces the fewest runs and show the calculated block width. Fetch Weather gives modelled wind, gusts, temperature, humidity and Delta T for the job from Open-Meteo, using the device location or the airstrip's coordinates.
Weather on every load
Tick Record weather each load on the working screen. Conditions are then saved automatically as each load is recorded, and the office can see the full history on the job. Untick it to stop. A warning shows if any load is missing its weather record.
Airstrip and aircraft information
Airstrip and aircraft names show as blue links with an information mark. Airstrips carry key details plus notes and photos from pilots, mixers and the office. Aircraft carry settings by product (rate, setting, swath and pressurised) and notes such as hopper door setup. Pilots and the office can add aircraft settings; mixers can view them.
Correcting a flight session
Each flight's start time and tacho show at the top of the working screen. Tap one to correct its times, tacho, hectares, landings or weather. While a flight is still running, its stop time, hectares and landings stay locked until you finish it.
Live loads and aircraft maintenance warnings
Pilot load progress follows Mixer load records rather than a separate manual count. Aircraft cards also show upcoming maintenance warnings by remaining time or hours so the pilot sees them before starting work.
Product, container and stock accounting
Mixer calculations show product required for the job and load, the amount taken from each container, the balance left in each opened container and the remaining stock to reconcile when the job is completed.
Load timers and multiple mixers
Loaded time and active load duration stay visible, with a warning after the normal application time is exceeded. When more than one mixer works on a job, product-added updates and progress are shared live.
Offline use and reconnecting
The app shell and recent job data are saved for dropouts. Actions queue locally and replay when the connection returns. Keep the app open long enough to show a current synced status before signing out.
Refreshing current job details
Field apps refresh current settings and jobs after login and during live updates. If a job was edited by the office, return to the job list or refresh once connected to pull the latest accepted details.
Extra loads and extra hectares
Use Extra load from the active mixer workflow when the aircraft needs another load. Spreading extra hectares calculate additional product from hectares and the locked job rate.
Maintenance
Keep aircraft status, servicing, engine runs, defects and calibration history together.
- Review aircraft statusFilter by base, service condition, tasking or registration.
- Track hours and landingsCurrent tacho, recent flights and landing counts feed service monitoring.
- Watch service dueUse due, overdue and warning views to see work needing attention.
- Manage engine runsRecord and review engine-run activity and resets.
- Handle defectsPilot defect reports and photos are available for engineer review and closure.
- Keep calibration historyRecord fuel-flow calibration and review service and maintenance history.
Features people often miss
AeroOps has grown well beyond a job list. These are the useful controls that are easy to overlook during a busy day.
Maps and application direction
View paddock maps and powerlines in Pilot, use the least-runs application direction and block width, and open Google Maps directions to mixer airstrips.
iPhone notifications
Office users can enable pending-job notifications and see a base-specific pending count on the installed home-screen icon.
Live field progress
Pilots see Mixer load counts, while multiple mixers share product-added updates. Multi-aircraft jobs still separate total and aircraft progress.
Individual load editing
Edit or remove the affected mixer load from Load Details instead of undoing unrelated work. Product use and progress recalculate.
Completion checks
Warnings stop obvious hectare or session mistakes before client or internal completion records are sent or printed.
Warnings that prevent delays
Pilot shows upcoming aircraft maintenance time or hours. Mixer warns when a load exceeds the normal loading duration.
Tap names for more
Blue airstrip and aircraft names open shared notes, photos and aircraft settings by product. Add what the next crew should know.
Weather on every load
Tick Record weather each load in Pilot and every load gets its own weather record, visible to the office on the job.
Fix a flight, not the job
Tap a flight's start row at the top of the Pilot working screen to correct its times, tacho, hectares or weather.
Help when you need it
Quick answers for the issues most likely to interrupt work in the field or office.
Install AeroOps on an iPhone or iPad
Open the app in Safari, use Share, choose Add to Home Screen, then open the new icon. For Office notifications, allow notifications when prompted and choose the correct base.
The app is showing an old build or old job details
Confirm the device is online, close and reopen the app from its home-screen icon, then use the visible refresh/update control if offered. Sign out and back in only after queued field actions show as synced.
Working during an internet dropout
Continue from the current job where the app allows it. AeroOps saves recent job data and queues supported field updates. When service returns, leave the app open until its live or synced status is current.
PIN or login help
Pilot and Mixer use a private six-digit PIN. Where more than one staff member shares a PIN, select the correct initials. Office, settings and Maintenance use authorised staff login.
If the app says "Too many PIN attempts", five wrong PINs were entered from that connection within 15 minutes. Wait 15 minutes and try again; anyone already signed in is not affected. If it keeps happening, contact the office.
Weather will not fetch
Allow location access for the app, or ask the office to add coordinates for the airstrip. If the app says the weather request limit is reached, wait a few minutes and try again. Weather is modelled by Open-Meteo, not measured on site, so check conditions at the paddock before spraying.
Maps will not open or close on a phone
Open the map from the job card or active flying view. Use the visible Close control rather than the browser back button. Airstrip directions open separately in Google Maps.
A job, load or completion record does not look right
Do not create a duplicate. Check the current accepted job in Office, then review pilot sessions and mixer Load Details. Correct the affected source record and confirm warning messages before pricing or sending documents.
Still need help?Include the job number, app name, device and what happened.
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AeroOps by Aerotech
Flight operations software operated by SULLAIR AG PTY LIMITED.
Legal entitySULLAIR AG PTY LIMITED
ABN60 109 572 849
Supportsupport@aerops.com.au